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How to Backup Your Mac with or without Time Machine

By Carrie Murray, Wednesday, February 07, 2018

This guide presents you the ways to backup MacBook Air/Pro or iMac to external hard drive with or without Time Machine. There is no such thing as the best way to backup Mac as everyone has their own tastes. You can go through this page and find out a method that fits you most.

Backing up smartphone is no more than a platitude. But how about Mac backup? Of course it is very necessary for the task. Once you lose the data on computer, you are able to restore or get them back from the backup copies easily. Now, just scroll down on the screen to see how to backup Mac to external hard drive.

See also

How to Backup Mac to External Hard Drive with Time Machine

Time Machine is a built-in backup app for macOS. You can backup Mac to external hard drive with Time Machine and then restore them easily for later use. Some people may ask what does Time Machine backup. Actually, it can automatically back up everything on your Mac including music, photos, movies, documents, system files, applications, accounts, preferences, and email messages, etc. It is totally free to use this backup application but an external storage solution is required.

To perform a backup on you Mac with Time Machine, what you need would be:

  • A large external storage device

  • A Mac running Mac OS X Leopard or later

Now, you can follow the steps to backup Mac to external hard drive with Time Machine in details:

Step 1. Before you can do anything to backup MacBook Air/ Pro or iMac, you need to format the external storage device for Mac.

Tips: Time Machine support the Mac OS Extended (Journaled), Mac OS Extended (Case-sensitive, Journaled), Mac OS Extended (Case-sensitive, Journaled, Encrypted), and Xsan formats. When you format your device, you should choose one of them from the drop-down box.

Step 2. Connect your storage drive to Mac and you may be prompted to use the drive with Time Machine. You need to click on the "Use as Backup Disk" button.

Tips: If there is no such a pop-up window, you may ask "where is Time Machine on Mac?". You can go to "Apple menu > System Preferences Time Machine" and open it manually. Then you should click "Select Backup Disk > Disk" and select the disk you want. Then just click "Use Disk".

Time Machine Detect Exteranl Hard Drive

A window will pop up when you connect an exteranl hard drive to Mac

Step 3. Check the "Back Up Automatically" box in order to automatically back up your Mac

Back Up Automatically

You can select your hard disk on this interface and check to automatically back up Mac

Step 4. After that, it makes hourly backups for the past 24 hours, daily backups for the past month, and weekly backups for all previous months automatically. Of course, it will only do so if your Mac is connected to the storage device. But what if we don't have it connected a lot? To fix it, you can just click on the Time Machine icon in the menu bar and select "Back Up Now".

Your first backup with Time Machine may take a long time. But the future backups can be faster as it only backs up the changes you have made since the last backup.

To selectively restore files from the Time Machine Backup, you should:

Step 1. Go to Apple menu and choose "System Preferences > Time Machine".

Step 2. Check the box next to Show "Time Machine in menu bar".

Step 3. Click Time Machine icon in the Menu bar and choose "Enter Time Machine".

Step 4. Find out the items you want to get back and then click on the "Restore" button.

Choose Files to Restore

Choose the backup copies to restore


If you want to restore everything to a new Mac with the Time Machine backup, you should:

Step 1. Enter the macOS Recovery Partition by holding down the Command and R keys. Then you should now be in a macOS Utilities screen.

Step 2. Select "Restore from Time Machine Backup" and click on the "Continue" button.

Step 3. Go through the info on the page and click on the "Continue" button.

Step 4. Choose the Time Machine backup you want and click on the "Continue" button.

Step 5. Select the most recent backup of your hard disk and click on the "Continue" button.

Step 6. Wait for the restoring process and it will reboot your Mac once it completes.


How to Backup Mac to External Hard Drive without Time Machine

Another way to backup MacBook Air, for example, is to move the important files to an external storage device that is large enough to store data. But this can be time-consuming as you need to go to the Finder or use the Spotlight to discover the files one by one. Generally speaking, it's totally fine to use this method if there are countable files to backup.

But when you need to backup many different files or even the entire Mac, you are recommended to use a Mac backup software such as SuperDuper!, Carbon Copy Cloner and so on, which allow users to create a bootable clone easily.

Becides, you may also want to learn how to backup Mac without external hard drive. You can do so by moving your important files to a cloud platform. For instance, it's considerable to backup Mac to iCloud. 

You are recommended to check out this guide: Top 5 Backup Software for Your Mac and learn more Mac backup solutions instead of merely using Time Machine.

Backup Mac to iCloud

Backup Mac to iCloud

That is it! Please "Like" us below if this guide helps with your problem. And you can also write down what you think on the comment box!

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